Consent and Recap Protocol

Practical policy for recordings, screenshots, participant names, AI-generated notes, public sharing, and corrections.

This protocol applies to all Learning Machines: Text, Images, Video sessions and any public materials derived from them.

1. Recordings

What we record:

• Full session video and audio (Zoom cloud recording)
• Facilitator screen share and chat log

Default: We record every session for asynchronous access. Participants are notified at registration (interest form) and again at the start of each session.

Participant options:

• Participants may turn off their camera and/or microphone at any time without explanation.
• A participant who prefers not to appear in recordings should be directed to an asynchronous-only participation option. Recordings will not be edited retroactively to remove individual participants.
• Recordings are shared with registered participants only unless a participant explicitly consents to broader sharing.

What we do not do:

• We do not use recordings to train AI models.
• We do not share unedited recordings publicly without cohort-level consent.
• We do not share recordings with external parties, sponsors, or media without individual consent.

2. Screenshots

What may be screenshotted:

• Tool interfaces and demo sequences (no participant faces or names)
• Participant work products that the participant has consented to share

Default for participant work: We do not screenshot participant work — their screen, chat input, or project — without explicit permission.

How to get permission: At the end of each session, ask: “May I screenshot your work for the recap? How do you want to be credited?” The answer must be affirmative. Silence is not consent.

What we do not do:

• We do not screenshot chat messages with names attached without permission.
• We do not use participant screenshots in social media, blog posts, or promotional materials without written confirmation.

3. Participant Names

Interest form: Participants choose a display name at registration. Options:

• Full name
• First name only
• A chosen alias
• Anonymous

Default in recaps: Use the display name the participant provided. Do not correct or change it.

If a name was not collected: Use no name. Do not guess or infer from other sources.

Referring to participants in recaps:

• “A participant shared…” (anonymous)
• “One educator said…” (role-based, no name)
• “[Display name] showed…” (only if participant consented to name use)

Pronouns: Use the pronouns participants provided. If pronouns were not provided, use they/them or restructure the sentence to avoid pronouns.

4. AI-Generated Notes and Recaps

What we use AI for:

• Drafting session summaries and recaps from facilitator notes and chat transcripts
• Generating first-draft outlines for session documentation

What we never publish without human review: Every AI-assisted recap must be reviewed by a human before publication. The reviewer checks:

• Are all names correct and using the display name the participant chose?
• Are all pronouns correct?
• Are participant quotes accurate? (AI-generated paraphrases of quotes must be verified against the transcript or removed.)
• Is any participant identified in a way they did not consent to?
• Does the recap characterize any participant’s position, project, or statement inaccurately?

Disclosure: Recaps that were AI-assisted include a note: “This summary was drafted with AI assistance and reviewed by a human facilitator.”

What we do not do:

• We do not publish AI-generated recaps without human review.
• We do not use participant names in prompts submitted to third-party AI services unless the participant has consented.
• We do not use participant quotes or work in AI training datasets.

5. Public Sharing of Prompts, Outputs, and Projects

Participant projects: Participants may share their projects in the optional studio showcase. Each participant specifies at the end of Optional Studio:

• A one-sentence project description (in their own words)
• How they want to be credited (display name, role, or anonymous)
• Whether the project may be linked, described, or shown publicly

Nothing is shared publicly without explicit affirmative consent from the participant.

Prompts and outputs: If a participant’s prompt or model output is referenced in a recap or teaching material:

• The participant must consent to the reference.
• The prompt and output must be attributed as the participant described (or anonymized).
• If the output reveals sensitive personal information or could be used to identify someone who did not consent, it is not shared.

Pre-generated examples used in tools or teaching: Pre-generated examples in the camp tools (e.g., ELIZA comparisons, diffusion sequences) were created by the facilitator for teaching purposes, not from participant data.

6. Corrections and Removal Requests

How to request a correction: Participants may contact the facilitator at any time to:

• Correct a name, pronoun, or display name
• Request that a quote be removed or reworded
• Request that a project description be updated or removed
• Request that a screenshot or clip be removed from materials

Response time: Corrections will be addressed within 5 business days. Participants will receive confirmation when the correction is made.

Removal: If a participant requests removal of their content from public materials, we will remove it. We cannot retroactively edit recordings that have already been downloaded by other registered participants, but we will remove the recording from any public or semi-public links.

No retaliation: A request for correction or removal never affects a participant’s standing in the camp, their eligibility for future programs, or their relationship with the CC Fest community.

7. End-of-Camp Consent Review

At the end of Optional Studio, facilitator collects from each participant:

A participant who does not complete the end-of-camp form is treated as anonymous and no-share by default.

8. Quick Reference — What Requires Consent